How can you safeguard the important information you have in MS Outlook in the event that the Exchange server crashes? The solution is to store Outlook emails on your hard disk in order to guard against data loss. You will therefore be able to retrieve your emails in the event that the server is damaged for any reason.
Microsoft created the email client MS Outlook. If you’re looking for an email client that can handle and save private data such as calendars, contacts, notes, journals, and so on, this is the perfect option.
Microsoft Outlook is hosted on Microsoft Exchange. Any changes you make in Outlook will be automatically pushed to Microsoft Exchange. All of your emails and other important data are saved. The Exchange server is not impervious, though. It may sustain damage for a variety of reasons.
Why Should Outlook Emails Be Stored on a Hard Drive?
- Your files won’t be impacted if the server experiences any problems. They’ll be simple for you to get to. It is the most obvious justification for storing important data, like your emails. Nonetheless, a number of additional considerations prompt you to post copies of your data online.
- It is advisable to create a hard disk backup of your Outlook emails so you can recover the data in the event of an unintentional loss. The easiest way to guard against information loss is to create backups of your data files. When the files on the internet get corrupted, you can also recover the data.
- You can access your emails offline if you store a copy of every email on a hard drive. A local disk file can be opened without an internet connection. It will come in handy if you don’t have internet access.
- The hard drive on your computer is more secure than a server. When data is on the internet, there is a greater likelihood of data theft. Therefore, you can remove Outlook emails from the server and store them with attachments to your hard disk.
How Can I Store Several Outlook Emails on My Hard Drive?
The store Outlook emails to Hard drive via a variety of techniques. These techniques are easy to use and don’t call for technical knowledge. These can be done using Microsoft Outlook.
Outlook email attachments should be saved as HTML
- Double click the email you wish to save when Microsoft Outlook is open.
- Click File, followed by Save, to launch a new wizard.
- Select HTML from the Save as type menu.
- Press the “Save” button.
Save emails from Outlook in PDF format.
You must first download Outlook emails in HTML format in order to save them to your hard drive in PDF format. By doing the aforementioned actions, you can save the email in HTML. After that, do the following actions:
- Open a web browser and open the HTML file.
- To save as a PDF, click in the destination menu and click Ctrl+P.
- To save the email file in PDF format, click the Save button and select a place.
- Choose the Save option now.
Outlook email exports to a hard drive
- Get into your account by opening Microsoft Outlook.
- Choose the Import and Export option after clicking on the File option in the navigation bar.
- Click the Next button after selecting Export to a file in the newly shown wizard.
- After choosing Outlook Data File (.pst), click the Next button.
- To choose a place for the generated files, pick the Browse option.
- For saving the Outlook files to the hard drive, click the next icon.
Manually Copy Outlook files to the Hard Drive –
- Launch Microsoft Outlook and sign in to your account.
- In the menu bar, click the Tools tab and choose Account Setting.
- Select the Data file tab and search up where your system’s Outlook file is located.
- Copy the Outlook files and go down the path.
- Paste them into the folder of your choice now.
Use an Automated Tool to Save Outlook Emails to the Hard Drive
Using a tool is an additional way to store Outlook emails with attachments to your hard disk. Every email stored in MS Outlook is saved as an offline copy in the OST format. However, you shouldn’t use these files for data backup. As a result, you must convert the Outlook files to PST file format if you wish to save them locally. After that, downloading them to your disk drive as a backup is simple. An effective tool for converting OST files to PST files is the Softaken MS OST to PST Converter.
Conclusion –
Microsoft Outlook stores all of its data on the Exchange Server, which is not a secure location for your important files. Because the server can crash and lose your info. Thus, you ought to store all of your emails and other important information on a local device. As a result, accessing them offline is simple. There are multiple ways to carry out this task. Nevertheless, utilizing an automatic application is the simplest and most efficient approach to storing Outlook emails to the hard disk. One such helpful tool that converts OST files to storable PST files is the Softaken OST to PST Converter.
